REGULAR MONTHLY MEETING:
Our regular monthly meeting consists of Show & Tell, a raffle, a demonstration and a brief business meeting. In the business meeting, announcements are made about dates of upcomming events and demonstrators & topics (which are listed on the home page of this website), a financial report, and occasionally there are decision that are voted on. Instead of a Monthly Newsletter which has historically served as minutes of our meeting, we are instead making a list of any decisions voted upon at regular monthly meeting that are in effect "Policies" of our club. It will take us a while to go through old minutes of meetings to compile this list, but here is our beginning attempt at getting this done.
POLICY MANUAL (VERY ROUGH DRAFT)
1) Participation in the raffle is limited to members of the club. (decision made ____2016)
2) The club will focus a bit more on utilizing the raffle as a means of enticing members to participate and as a means to generate a bit of income above the cost of raffle items. ( ---2016)
1) To be able to sell your items at a public event, the member must be present to represent their items. (___ 2016)
DONATION TO CHURCH OR CLUB SPONSOR:
1) We will donate ____$____ to our sponsor 2 times per year (finances permitting).
1) It is the clubs desire to strive to maintain a bank balance of approximately $1500 or more. (---2016)
NEWSLETTERS (prior to 2017)
Soon to be added is a list of old newsletters for reference on the above policy manuel. These are posted mostly for posterity's sake.
Coastal Bend Woodturners, Inc.
ARTICLE I- ORGANIZATION AND LOCATION
Coastal Bend Woodturners,Inc. is a Texas Non-profit Corporation (the Corporation), which was first established as a club on June 12, 2001, and formed as a non-profit corporation on May 4, 2005. The membership is drawn from South Texas.
ARTICLE II-RELATION OF CORPORATION TO AAW
AAW and the corporation are legally separate entities and specifically dissociate themselves from any debts, obligations, or encumbrances of the other.
The purposes of the Corporation are stated in the Articles of Incorporation and are consistent with the fundamental purposes of the American Association of Woodturners, Inc. ("AAW") to provide information, education and organization to those interested in turning wood. Related purposes of the Corporation are to:
1. Provide a meeting location for Woodturners.
2. Share ideas regarding woodturning including lathes, tools, turning materials, turning techniques, and design of turned objects.
3. Exchange wood and other woodturning materials.
4. Inform members about activities of interest to woodturning.
5. Promote woodturning as an art form and craft.
ARTICLE IV-MEMBERSHIP AND FEES
A. Membership: The membership year begins January 1.
B. General members: A general member is a member in good standing of both the Corporation and AAW. Only General members may hold office or conduct demonstrations.
C. Associate Members: An Associate member is a member in good standing of the Corporation but not a member of AAW. Associate members may not hold office or conduct demonstrations.
D. Membership Categories: The membership may establish categories of membership for both General members and Associate members with special qualifications, such as student members, military members, family members, etc.
E. Membership Fees: The annual fees for membership (including membership categories, if any) will be periodically reviewed and determined by the membership.
Membership fees will be due at the close of the January general meeting. Membership will terminate for any member who has not paid the membership fee by the close of the March general meeting. Fees for the new members are payable upon joining. New members joining after June 30 will pay one-half of the membership fee. New members joining after the November meeting will be considered to have paid for the following year.
F. Disruptive Members: Any disruptive members may have membership terminated. This action will be taken by the membership only in the most serious instances and a vote for termination by at least 3/4 of the members present at a regular or scheduled meeting will be required for termination. Prior notice of the meeting date will be given to the affected member and announced in the newsletter.
The meeting dates and locations are to be determined by the President. Notice of a meeting date, location and content will be announced in a newsletter.
ARTICLE VI-DIRECTORS AND OFFICERS
A. Elections: Directors, Officers and a SWAT Representative will be elected by a majority vote of those General Members casting ballots at a scheduled meeting or who have sent written ballots to be opened at such meeting. Elections normally will be held in November. The meeting date for elections will be announced at a preceding meeting and through the newsletter.
B. Board of Directors: Directors will be elected for a term of one year. The Directors will be the General Members elected by the membership as president, vice-president, secretary, treasurer and SWAT representative. Newly elected Directors will assume office at the January meeting.
C. Officers: The Officers will be president, vice-president, a secretary and a treasurer. Officers will be General Members elected at the same time and in the same manner as Directors and shall hold office for a term of one year. Newly elected officers will assume office at the January meeting.
D. SWAT Representative: The SWAT Representative will be elected for a term of one year and will be the General Member elected by the membership. The newly elected SWAT Representative will assume office at the January meeting.
E. Non-elected Positions: The President may create any temporary position deemed necessary. The President, with the advice and consent of the Board of Directors, may appoint members to temporary positions for a term determined by the President to serve solely at the pleasure of the President. The president may remove, replace and/or terminate temporary positions with the approval of the Board of Directors.
F. Removal: The membership may remove any Director and officer when it is deemed that the best interests of the Corporation would be served by such removal. Removal will be accomplished by a majority affirmative vote of the General Members attending a meeting. The meeting date for the vote will be announced at a regularly scheduled meeting and through the newsletter. Voting will be made either by secret ballot at a regularly scheduled meeting or through mailed ballots.
G. Vacancies: The President with the approval of the Board of Directors may appoint a qualified General Member to a vacant office, or may call for an election. An election will be decided will be decided by a majority vote of General Members casting ballots at a regularly scheduled meeting or by mail ballot.
H. President: The President shall be the principle executive officer. The duties of the President include, but are not limited to , the following:
1. Supervise and control of the business affairs of the Corporation.
2. Call or cause to be scheduled meetings of the Board of Directors and general membership meetings.
3. Preside at all meetings except committee meetings presided over by the respective chairpersons.
4. Appoint committees with the approval of the Board of Directors.
I. Vice-President: In the absence of the President,, or in the event of the President's death, inability to serve, or refusal to act, the Vice-President shall perform the duties of the President. When so acting, the Vice-President shall have all the responsibilities, duties and powers of the President and shall be subject to all the restrictions upon the President. The Vice President shall perform such other duties as may be assigned by the President.
J. Secretary; 1) The Secretary shall keep minutes of all meetings and shall publish the same in the newsletter. The Secretary shall see that notices are duly given to members as required by the by-laws and shall maintain the official records including, but not limited to a current copy of the by-laws, Articles of Incorporation and tax exemption determination letter, if any.
2) The Secretary shall maintain the official membership roster and phone list, which includes, but is not limited to, all members in good standing of all membership categories. In general, the Secretary will perform all duties incident to the office of Secretary and such other duties as may be assigned by the President.
3) In the absence of a separate Newsletter Edition, the Secretary shall publish and distribute a newsletter during the months when general meetings are held and at such other times as directed by the President. Distribution shall include all members in good standing, the AAW office and such others as the President directs.
K. Treasurer: 1) The Treasurer shall collect all membership fees and other monies. The Treasurer is responsible for maintaining current and accurate records of all monies and assets, including
tools and machines. The Treasurer will maintain a current list of members in good standing in all membership categories and shall inform the Secretary of new or dropped members for the purpose of
updating the membership roster and the mailing list. In general, the Treasurer will perform all the duties incident to the office of Treasurer and such other duties as may be assigned by the President.
2) The Treasurer shall prepare, and after execution by the President, file an annual tax return with the Internal Revenue Service when required by law and shall retain a copy of the return and its supporting ledgers. At the conclusion of each three year period, supporting ledgers may be destroyed but copies of the IRS filings shall be retained for internal use and/or inspection by the IRS for seven years. Supporting ledgers shall include all entries necessary to compile the information required by the IRS tax returns.
L. SWAT Representative: The SWAT Representative is the Corporation's official representative to the Southwest Association of Turners and will attend the meeting of SWAT on behalf of the Corporation.
ARTICLE VII-NOMINATION OF OFFICERS, DIRECTORS AND SWAT REPRESENTATIVE
Prior to the holding of elections, the Board of Directors will act as a nominating committee to select a slate of one or more candidates for each vacancy and present the slate of candidates to the members. The nominating committee will assure, to the extent possible, the qualifications of each candidate and the willingness of the candidate to serve if elected. Members in good standing may propose General Members for consideration by the Nominating Committee.
All functions of the Corporation are on a cash basis. The Corporation may not incur any debt through the actions of the directors, officers or any of its members.
As a chapter of AAW, the Corporation will utilize insurance available through and required by AAW. All demonstrators from the Corporation must be General Members covered by liability insurance through AAW.
These By-laws may be altered, amended, or replaced and new By-laws may be adopted by a vote of the simple majority of the qualified, General Members of the Corporation casting ballots at a meeting of the members. Proposed changes to these By-laws shall be announced in advance through the newsletter.
ARTICLE XI-QUORUM AND ORDER OF BUSINESS
A Quorum shall consist of those General Members present at a scheduled general meeting or a majority of the Directors present at a scheduled Board Meeting. Meetings shall be conducted following the usual rules of parliamentary procedure, the use of which is to facilitate proceedings. The principles are: the majority rules, the minority has a right to be heard, courtesy shall be extended to all. In the event of a dispute, Roberts Rules of Order, Modern Edition shall be consulted and will control.
ARTICLE XII-BOOKS AND RECORDS
The books and records of the Corporation, in keeping with its status as a non-profit corporation, shall be made available for public inspection with the consent of the Board of Directors.
Coastal Bend Woodturners
3707 Santa Fe
Meetings are located in the Scout Hut behind Parkway Presbyterian Church.
Corpus Christi, TEXAS 78411
Phone: +1 361 361-522-5948 +1 361 361-522-5948
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